Professional event coordinators and planners work together to organize different types of events including wedding planning, arranging business seminars, and organizing sports events for charity purposes, and so on. The job responsibilities of an event planner are more towards designing an event while the coordinator looks after its execution.
Event Planner
What does an Event Planner do?
Event planners are also known as meeting planners. They coordinate with the clients, arrange meetings, and design events. They fix the meeting place, lodging, and transportation activities with the clients.
What are the Duties & Responsibilities of an Event Planner?
An event planner is the first point of contact for the clients. The clients can share their purpose and the broader vision of the event with the event planner. The event planner suggests a suitable package based on their budget.
The event planner views the event from a broader perspective and pays minute attention to the design of the event to make it an unforgettable occasion. Whether it is wedding planning or planning of an award function, the planner ensures the client should be delighted with the overall planning and designing of the event.
What does the Event Coordinator do?
The event coordinator executes activities based on the design of the event finalized between the client and the event planner. The coordinator can work for an event management company or can also work for event contractors or venues involved in wedding planning or in organizing public events etc.
What are the Duties & Responsibilities of the Event Coordinator?
The duty of an event coordinator is to convert the vision of the event planner into reality. The event coordinator manages all the activities of the event and ensures their seamless execution at every stage. Whether it is assessing and coordinating with vendors or ensuring timely deliveries of necessities, the coordinator ensures to execute all the activities as per the original planning.
The event coordinator understands the fine details of the client’s needs and ensures to provide all the services for the event exactly as per the details shared by the client. Apart from supervising catering and entertainment activities, the coordinator also coordinates in settling the accounts of the vendors. In addition, the coordinator also handles any problematic situations arising during the event.
Final Words
People often confuse the responsibilities of an event planner and a coordinator. However, it is not that complicated. The event planner sets up meeting with the client and mutually finalizes the designing part of the event. The coordinator, on the other hand, ensures the smooth and flawless execution of the event as per the final design of the event.
